Booklet: Supervision of Technology Service Providers
Section:
Appendix C: Report of Examination - Report
 

 

 

 

 

Federal
Financial
Institutions
Examination
Council

 

Information Technology Examination

of MDPS (Multi-regional Data Processing Servicer)
or TSP (Technology Service Provider)
or Financial Institution

 

 

(SERVICER NAME)
(CITY, STATE)
As of (Date of Exam)

 

Divider

 

THIS REPORT OF EXAMINATION IS STRICTLY CONFIDENTIAL

This copy of the examination report is the joint property of the FFIEC Member Agencies, and it is furnished for the confidential use of the examined entity. The information contained in this document is based upon the records and books of the entity, upon statements made by directors, officers, and employees, and upon information obtained from other sources believed to be reliable and correct.

This examination is not an audit and should not be construed as such. It is emphasized that this examination does not replace, nor relieve the management of its responsibility for making or providing for adequate audits of the examined entity.

Under no circumstances shall any recipient of this report, or any of its directors, officers, employees, outside auditor or legal counsel disclose or make public this report or any portion thereof. Unauthorized disclosure of any of the contents of this report is subject to the penalties in 18 U.S.C. 641. The agency that transmitted this report must be notified immediately if the examined entity receives a subpoena or other legal process calling for the production of this report.


Divider

 

FFIEC
Information Technology
Report of Examination

 

Data Center:

 

_______________________________________________________________________________________

 

City:

 

________________________

 

County:

 

____________________________

 

State:

 

____________

 

Zip:

 

____________

 

 

Date of examination:

 
 

 

_________________________________

 

 

Participating Agencies

Agency

 

Region/District

 

Number

         
_______________________________   _______________________________   _______________________
         
_______________________________   _______________________________   _______________________
         
_______________________________   _______________________________   _______________________
         
_______________________________   _______________________________   _______________________
         

 

EIC:

__________________________________

 

Examiner:

__________________________________

 

Examiner:

__________________________________

 

Examiner:

____________________________________

   

ID No

____________________________________
   

 

   

ID/Charter No.  
TABLE OF CONTENTS

 

Examiner’s Conclusions………………………………………………………………………………C-1

Violations of Law and Regulations…….………………………………………..……………………C-1

Supporting Comments………………………………………………………………………………...C-1

Directors’ Signature Page…………………………………………………………………………….C-1

     
     

ID/Charter No.  
EXAMINER'S CONCLUSIONS
 
 

Start text here ...

     
     

ID/Charter No.  
VIOLATIONS of LAW and REGULATIONS
 
 

Start text here ...

     
     

ID/Charter No.  
SUPPORTING COMMENTS
 
 

Start text here ...

     
     

ID/Charter No.  
DIRECTORS’ SIGNATURE PAGE
 

We, the undersigned directors of the [Name of MDPS/TSP/Financial Institution], [City], [State and ZIP], have personally reviewed the contents of the report of examination dated [Date of Exam].

 

 

NAMES

SIGNATURES

DATES

       

 

Type first name here

_____________________________________________________

_______________________

 

Second name here

_____________________________________________________

_______________________

 

Third name here

_____________________________________________________

_______________________

 

_____________________________________________________

_______________________

 

_____________________________________________________

_______________________

 

_____________________________________________________

_______________________

 

_____________________________________________________

_______________________

NOTE: This form should remain attached to the report of examination and be retained in the institution’s file for review during subsequent examinations. The signature of committee members will suffice only if the committee includes outside directors and a resolution has been passed by the full board delegating the review to such committee.

     
     

ID/Charter No.  
ADMINISTRATIVE SECTION
 

Region/District

 

[District/Region]

 

ID/Charter Number

 

[######]

 

Name & Location of MDPS/TSP/Financial Institution

 

[Name of MDPS/TSP/Financial Institution]

[Street]

[City], [ State and ZIP]

Examination Opened

Examination Closed

Type of Examination-Agency

 

[Date of Exam]

 

[Close Date of Exam]

 

[Exam Type]

Prior Exams

 

 

 

 

 

 

 

 

 

 

 

 

 

Date:

Rating:

Agency:

Date:

Rating:

Agency:

 

 

Working Hours

In House

Outside

[Name of EIC], Examiner-in-Charge

 

 

Examiner 2

 

 

Examiner 3

 

 

Examiner 4

 

 

 

TOTAL

0

0

                              GRAND TOTAL (Less Training)

     
     

ID/Charter No.  
ADMINISTRATIVE SECTION
 

Applications

 

Code

 

Application

 

Batch

 

On-line

 

Real Time

1

Demand Deposits

X, M

I

F

2

Savings Accounts

X, M

I

F

3

Loans

X

I

F

4

General Ledger

 

I

X

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

X = All Processing                                                M = Memo Post

I = Inquiry Only                                                  F = File Maintenance

                                                                Serviced Financial Institutions

 

 

Name & Location [1] Application (By Code)

 

National Banks

 

First National Bank of Anytown                                                                 1,2,3,4,5,6,7,8,9,10,11,12,13,14

Anytown, Illinois

 

State Member Banks

 

Anytown State Bank                                                                                1,2,3,4,5,6,7,8,9,10,11,12,13,14

Anytown, Illinois

 

State Non-Member Banks                                                                                                                   

 

The State Bank

Anytown, Illinois                                                                                      1,2,3,4,5,6,7,8,9,10,11,12,13,14

 

Savings Associations

 

Anytown Savings Bank                                                                             1,2,3,4,5,6,7,8,9,10,11,12,13,14

Anytown, Illinois

 

Credit Unions

 

Anytown Credit Union  1,2,3,4,5,6,7,8,9,10,11,12,13,14

Anytown, Illinois

 



1  The EIC is responsible for ensuring this information is in the above format.

     
     

ID/Charter No.  
ADMINISTRATIVE SECTION
 

RECAP:

Totals for all Institution Types:

Total National Banks:
Total State Member Banks:
Total State Non-Member Banks:
Total Thrifts:
Total Credit Unions:
____
Total All Institutions:
====

OTHER SERVICING:

# of Customers:

Applications Processed:

     

ID/Charter No.  
ADMINISTRATIVE SECTION

System Description

(Mission Critical Systems Only)

 

Hardware:

     Operating System:

 

Software:

    

 

 

Networks:

 

 

Organizational Structure

 

Staff Size:

 

 

S&D

 

 

 

D&A

 

 

 

Total

 

0

 

Examination Contact:

 

 

Officers/Managers:

 

 

 

If financial institution, give total assets:

 

 

 

Total deposits:

 

 

 

Ownership: 

 

Directors:

     

ID/Charter No.  
FINANCIAL INFORMATION

Part 5 - Condensed Balance Sheet and Income Statement for Nonfinancial Institution Servicer

 

                                                                                CONDENSED BALANCE SHEET As of December 31

                                                                                          200X             200X              19XX                19XX

ASSETS

 

 

 

 

Cash

 

 

 

 

Accounts Receivable

 

 

 

 

Prepaid Expenses

 

 

 

 

Other Current Assets

 

 

 

 

 

 

 

 

 

CURRENT ASSETS

   0

   0

   0

   0

 

 

 

 

 

Real Estate

 

 

 

 

Furniture & Fixtures

 

 

 

 

Software

 

 

 

 

Software Amortization

 

 

 

 

Hardware

 

 

 

 

Hardware Depreciation

 

 

 

 

Other Assets

 

 

 

 

Goodwill & Other Intangible Assets

 

 

 

 

 

 

 

 

 

TOTAL ASSETS

   0

   0

   0

   0

 

 

 

 

 

LIABILITIES AND CAPITAL

 

 

 

 

Notes Payable Banks

 

 

 

 

Notes Payable Others

 

 

 

 

Accounts Payable

 

 

 

 

Accrued Expenses

 

 

 

 

Taxes

 

 

 

 

Other Current Liabilities

 

 

 

 

 

 

 

 

 

CURRENT LIABILITIES

   0

   0

   0

   0

 

 

 

 

 

Term Debt

 

 

 

 

Other Debt

 

 

 

 

Subordinated Debt

 

 

 

 

Long Term Capital Leases

 

 

 

 

 

 

 

 

 

TOTAL LIABILITIES

   0

   0

   0

   0

 

 

 

 

 

EQUITY CAPITAL

 

 

 

 

 

 

 

 

 

TOTAL LIABILITIES & EQUITY

   0

   0

   0

   0

     

ID/Charter No.  
FINANCIAL INFORMATION
CONDENSED INCOME STATEMENT As of December 31

                                                                                    200X                200X             199X                199X

OPERATING INCOME

 

 

 

 

Data Processing Servicing Income

 

 

 

 

Other Income

 

 

 

 

 

 

 

 

 

TOTAL OPERATING INCOME

   0

   0

   0

   0

 

 

 

 

 

OPERATING EXPENSES

 

 

 

 

 

 

 

 

 

Mainframe Hardware and Software

 

 

 

 

Lease and Rental

 

 

 

 

Depreciation

 

 

 

 

Repairs and Maintenance

 

 

 

 

Contract Programming

 

 

 

 

License Fees and Amortization

 

 

 

 

Other

 

 

 

 

 

 

 

 

 

Other Operating Expenses

 

 

 

 

Compensation

 

 

 

 

Data Communication

 

 

 

 

Occupancy Expense

 

 

 

 

Benefits and Travel

 

 

 

 

Public Relations & Advertising

 

 

 

 

Other Operating Expenses

 

 

 

 

 

 

 

 

 

TOTAL OPERATING EXPENSES

   0

   0

   0

   0

 

 

 

 

 

NON-OPERATING

 

 

 

 

 

 

 

 

 

Non-operating Income

 

 

 

 

Interest Income

 

 

 

 

Other Non-operating Income

 

 

 

 

 

 

 

 

 

Non-operating Expenses

 

 

 

 

Interest Expense

 

 

 

 

Other Non-operating Expenses

 

 

 

 

 

 

 

 

 

NET NON-OPERATING INCOME

   0

   0

   0

   0

 

 

 

 

 

INCOME BEFORE TAXES

   0

   0

   0

   0

Income Tax

 

 

 

 

NI BEFORE EXTRAORDINARY ITEMS

   0

   0

   0

   0

Extraordinary Losses

 

 

 

 

Extraordinary Gains

 

 

 

 

NET INCOME

   0

   0

   0

   0

     

ID/Charter No.  
FINANCIAL INFORMATION
 

Statement of Cashflow

 

200X

200X

199X

199X

Cash provided by operations

 

 

 

 

Net Income

 

 

 

 

Adjustments not requiring outlay of cash

 

 

 

 

       Cumulative effect of accounting changes

 

 

 

 

       Depreciation and amortization of property,

       plant and equipment

 

 

 

 

      Amortization of goodwill and other intangibles

 

 

 

 

      Deferred income taxes

 

 

 

 

Changes in working capital and other accounts

 

 

 

 

      Account receivables

 

 

 

 

       Inventory

 

 

 

 

      Account payables

 

 

 

 

      Other

 

 

 

 

Net cash provided from operating activities

 

 

 

 

 

 

 

 

 

Cash flows from Investing Activities

 

 

 

 

Capital expenditures

 

 

 

 

Disposition of property, plant and equipment

 

 

 

 

All other investing activities

 

 

 

 

 

 

 

 

 

Cash flow from financing activities

 

 

 

 

Proceeds from borrowings

 

 

 

 

Retirement of debt

 

 

 

 

All other financing activities