Explanation of Property Validity Edits

The regulations implementing the Community Reinvestment Act require large financial institutions to collect, maintain and report the property location information (MSA or MD/State/County/Census Tract) for their small business loans, small farm loans, and the assessment area(s) that the institution serves.

Small farm and small business loans MUST contain a valid MSA or MD/State/County/Census Tract combination. If the property is located outside of an MSA or MD, then "NA" should be reported in the MSA/MD field.



Explanation of Assessment Area Edits

The assessment area may be reported by census tract; however, it is permitted to report the assessment area property location information at a summary level. "NA" in the MSA/MD field represents an area outside of any metropolitan statistical area. "NA" in the state, county, or census tract field(s) represents the defined area (state, county, or census tract) in its entirety. For example, an NA entry in the census tract field represents all census tracts for the MSA or MD/state/county combination represented.

Below are the examples of how the property location information can be reported on the assessment area record. Assume that each of these examples are individual assessment areas. The combinations reported in these examples represent MSA or MD/State/County/Census Tract combinations.

  1. 47894/NA/NA/NA - The assessment area encompasses all census tracts in MSA/MD 47894.

  2. NA/56/013/NA - The assessment area encompasses all census tracts in state 56 AND county 013 that are outside of an MSA/MD.

  3. 47894/51/059/NA - The assessment area encompasses all census tracts in MSA/MD 47894, state 51, AND county 059.

  4. 47894/51/059/4220.00 - The assessment area encompasses only census tract 4220.00 in county 059, state 51, and MSA/MD 47894.



+/- : Include/Exclude Property Locations in the Assessment Area

To include or exclude property locations in the assessment area, a "+" or "-" is required in the field prior to the property location fields. The "+" indicates that the forthcoming property location is to be included in the assessment area. The "-" represents an exclusion from the assessment area.



Examples: Reporting Assessment Areas Using Includes and Excludes

The following examples illustrate how assessment areas should be reported.

  • If your assessment area encompasses an entire MSA/MD, the data should be reported as follows:

    Include/Exclude (+/-) MSA/MD State County Census Tract
    + 12060 NA NA NA

    This example includes the entire MSA/MD. The (+) symbol indicates "include" and NA indicates that all geographies located within MSA/MD 12060 are included.


  • If your assessment area encompasses an entire MSA/MD, less one county located in the MSA/MD, the data should be reported as follows:

    Include/Exclude (+/-) MSA/MD State County Census Tract
    + 12060 NA NA NA
    - 12060 13 151 NA

    This example includes the entire MSA/MD, less one county. The (-) symbol indicates "exclude".

    Another example demonstrates an assessment area that encompasses an entire MSA/MD, less three counties:

    Include/Exclude (+/-) MSA/MD State County Census Tract
    + 12060 NA NA NA
    - 12060 13 151 NA
    - 12060 13 063 NA
    - 12060 13 067 NA

    This example excludes three counties located in the 12060 MSA/MD.


  • If your assessment area encompasses all census tracts in one county (in one MSA/MD), the data should be reported as follows:

    Include/Exclude (+/-) MSA/MD State County Census Tract
    + 12060 13 089 NA

    This example includes one county and all its census tracts (NA) located in the 12060 MSA/MD.


  • If your assessment area encompasses several census tracts located in one county of an MSA/MD, the data should be reported as follows:

    Include/Exclude (+/-) MSA/MD State County Census Tract
    + 12060 13 089 0212.13
    + 12060 13 089 0214.05
    + 12060 13 089 0215.01
    + 12060 13 089 0217.06

    This example includes four census tracts in one county located in the 12060 MSA/MD.


  • If your assessment area encompasses a whole county with the exception of one census tract in that county, the data should be reported as follows:

    Include/Exclude (+/-) MSA/MD State County Census Tract
    + 12060 13 151 NA
    - 12060 13 151 0701.01

    This example includes the entire county less one census tract in that county.

The aforementioned examples of how to define your assessment area are not exhaustive.